Reports that explain the fundraiser
A useful concession report must answer more than “How much did we sell?” ConcessionStand.ai brings together game opponent, team, official attendance, weather, staffing, payment sales, product cost, opening and closing inventory, waste, complimentary items, and donations. Leaders can compare games without erasing the operational reasons behind the result.
See net payment sales, monetary donations, approved in-kind value, reported attendance, sales per attendee, product margin, waste cost, and volunteer coverage. A locked game record keeps reviewed results stable while the raw audit history remains available.
Expected inventory is calculated from opening count and recorded movements. Closing count reveals the physical result. The report identifies gaps that need explanation without labeling every difference theft or error. Managers can distinguish a missed comp, donated case, recipe issue, spoilage, refund, or unmapped sale.
Each school can configure football, junior varsity, girls and boys basketball, baseball, volleyball, band events, or other concession programs. Schedules and home games remain team-specific while administrators retain organization-wide reporting.
For schools using percentage-based software pricing, the platform can preserve documented concession sales and monthly audit periods. Payment status, refunds, exclusions, and administrator approvals create the basis for a transparent monthly statement rather than a surprise invoice.
What the system preserves
Teenage volunteers get short instructions. Adult leaders get the records they need for closeout.
Opponent, team, date, weather, attendance, staffing, and financial result.
Units, revenue, cost, waste, margin, and variance.
Comparable home-game performance without test records.
Who changed what, when, and why.
Straight answers
The Atlantic Coast implementation uses official reported event attendance from GoFan/PlayOn HQ rather than assuming tickets sold equals attendance.
Yes. Practice games are marked as tests and excluded from live season fundraising totals.
Authorized adults review exceptions and closeout records before the event is locked. Changes remain attributable in the audit history.
Tell us how your stand works today. We’ll map the fastest path from spreadsheets and group texts to a calm, accountable game night.